47 Killer Shortcuts for Legal Professionals

This is the handout from a recent class. If you are a legal professional (or not), you will probably find a shorcut or two that you haven’t seen before. Enjoy!

47 Killer Keyboard Shortcuts for Legal Professionals

What are the Top 5 Most-Used Commands in Microsoft Word 2003? Together, these five commands account for around 32% of the total command use in Word 2003. Paste itself accounts for more than 11% of all commands used, and has more than twice as much usage as the #2 entry on the list, Save.[1]

Top 5

Paste. CTRL+V
Save. CTRL+S
Copy. CTRL+C
Undo. CTRL+Z
Bold. CTRL+B

Windows

Show Desktop. Window+D
Lock your machine. Window+L
ALT+TAB. Switch between active applications
Snap Window to the Left. Window+LEFT
Snap Window to the Right. Window+RIGHT

Word

Select Text
Select or unselect one character to the left. SHIFT+LEFT ARROW
Select or unselect one character to the right. SHIFT+RIGHT ARROW
Select or unselect one word to the left. CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right. CTRL+SHIFT+RIGHT ARROW
Turn on Block mode. F8
Turn off Block mode. ESC

 

Format Text
CTRL+SHIFT+C. Copy Formatting
CTRL+SHIFT+V. Paste Formatting
CTRL+[. Decrease font size by 1 point
CTRL+]. Increase font size by 1 point

 

Insert Special Characters
A line break. SHIFT+ENTER
A page break. CTRL+ENTER
A nonbreaking hyphen. CTRL+SHIFT+HYPHEN
A nonbreaking space. CTRL+SHIFT+SPACEBAR
Apply Character Formats
Change the case of letters. SHIFT+F3
Underline words but not spaces. CTRL+SHIFT+W
Double-underline text. CTRL+SHIFT+D
Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN
Remove manual character formatting. CTRL+SPACEBAR

 

Manage Codes
Update fields. F9
Unlink a field. CTRL+SHIFT+F9

Outlook

Basic Navigation
Switch to Mail. CTRL+1
Switch to Calendar. CTRL+2
Switch to Contacts. CTRL+3
Switch to next message (with message open). CTRL+PERIOD
Switch to previous message (with message open). CTRL+COMMA

 

Create an item
Create an appointment. CTRL+SHIFT+A
Create a contact. CTRL+SHIFT+C
Create a message. CTRL+SHIFT+M
Create a task. CTRL+SHIFT+K

 

Email
Check names. CTRL+K
Send. ALT+S
Reply to a message. CTRL+R
Forward a message. CTRL+F
Mark as read. CTRL+Q
Mark as unread. CTRL+U
Delete a message. CTRL+D

How to learn shortcuts

Jot down one shortcut you want to learn on a Post It note. Put the note on your monitor. Throw it away when you have memorized it. Repeat.

 


[1] This is according to Jensen Harris, Director of Program Management for the Microsoft Windows User Experience Team, see http://blogs.msdn.com/b/jensenh/archive/2006/04/07/570798.aspx.

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